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Drovers Road Preserve
Design Review Committee


Construction Guidelines in Drovers Road Preserve

Submit a complete set of plans and a plan review fee of $750


Complete set of working plans submitted and approved by the Design Review Board and will be comprised of the following: 

  • A complete set of working plans 
  • Grading plan including erosion control
  • Exterior material and paint/stain scheme (paint/stains applied to actual material sample)
  • Preliminary landscaping plan with proposed setbacks and planting material (more on that later)
  • Clearly mark the perimeter of the proposed house and any outbuilding, pool, etc. 



Prior to construction:

Homeowner, architect (designer) and Design Review Committee member (and contractor if one has been selected) should meet when the property owner has made a decision to build in DRP and prior to engaging the architect/designer in detailed drawings. We would like to discuss general design guidelines, setbacks, house placement, landscape concepts, etc. so everyone starts out on the same page. It should help the property owner avoid unnecessary expenses related to design if preliminary questions are dealt with in the beginning and the designer is aware of our philosophy and expectations. Clearly we want the property owner to get what they want.


Once the plans have been reviewed, and a building permit has been issued by Buncombe County a Road Impact Fee of $1000 will be due prior to any construction.

Clearly mark the shoulders to minimize parking on the grass

  • The contractor will cordon off the shoulders of the lot and place NO PARKING ON SHOULDERS signs. The design review committee is well aware that there is limited space available to park, turn around and unload trucks on our interior roads.
  • Clearly mark the setbacks from adjacent lots as well as any areas where the conservation property may risk infringement.
  • Our current guidelines require a 10 foot buffer from adjacent lots and a minimum 10 foot buffer from the conservation property is reasonable. Using ribbon for these markings would be adequate and need not be for the entire property line where it is impractical or not logical. 


A “mud mat’ must be constructed as part of the entry to the lot, presumably the proposed driveway.

  • An adequate “mud mat” comprised of 4-6” ballast stone and a minimum length of 30 feet, will be placed at the end of the ‘driveway’ and maintained throughout the construction of the house until the driveway has been constructed or until such time as all parties agree to convert to just ‘road bond’. Contractor will be responsible for minimizing the mud on DRP roadways and pressure washing when necessary.


Silt fencing must be constructed prior to construction and maintained throughout the construction phase.

  • It is imperative to construct and maintain silt fencing throughout the construction phase and in particular on any slopes that fall to any of the water sources (double if not triple). DRP received an award from River Link for treatment of runoff prior to it spilling into the creeks/springs and we need for the roof and driveway runoff to be filtered through ‘rip rap’ and dispersed across the ground when possible to avoid dumping the runoff directly into the streams. Roofing materials and driveway materials will leach chemicals, etc into the runoff and treating (filtering) it before it reaches the creeks will help keep our water resources cleaner and will reduce the volume of rain flowing into the creeks.





During Construction:

Periodic meetings with the owner (if available), contractor and Design Review should take place when necessary. 
These meetings should serve to make sure the lines of communication are open and we take care of small issues before they become big issues. The contractor, architect, owner and Design Review reps will share email addresses and cell phone numbers to ensure we can communicate.




Maintenance of construction site:

A dumpster and a Port a Jon need to be present on the construction site as soon as is practical. They must be on the construction property and not on the roadway or on Conservation land. Every effort needs to be made to keep the construction site clean and neat which includes but is not limited to picking up all empty cans, bottles and paper trash so as not to blow onto adjacent lots, in the conservation area and into the creeks. 


Radios need to be kept at a reasonable volume
Although it’s difficult to exactly monitor the volume of radios, etc on the jobsite, please encourage employees and subs to maintain a reasonable volume.  




Trees 
Once the building perimeter has been established and marked, a 20 foot owner discretionary zone is established, beyond which any tree removal requires the specific approval or the DRC. Any trees posing a safety hazard or threat to the structure, in the reasonable opinion of the lot owner, may be removed after the DRC is notified. Trees approved by the DRC for removal must be clearly marked before they are removed. The unique characteristics of each lot do not allow for uniform guidelines on trees, and necessitate a subjective approach taking into account the desires of the lot owner as well as the desire to maintain as much of the current environment as reasonably possible.




Plantings
The 20 foot owners discretionary zone is meant to be the area around the home where the homeowner has full discretion to plant pretty much what they desire in the way of ornamental, flowers, etc. Care needs to be taken that invasive species, in particular non-native invasive species are avoided however. Outside of this 20 foot zone care should be taken to select varieties that blend well with the surrounding forest. In our desire to maintain a more rural/natural feel, a muted or understated entrance with just the mailbox, road number and name if one desires and even a security sign, would be sufficient. We discourage a “loud” entrance as it doesn’t blend well with our philosophy of native/natural.



Responsibility

The contractor is responsible for making sure the sub-contractors follow through with the intention of this agreement. The ultimate responsibility for making sure these guidelines are followed however lies with the property owner. If there are any issues that ultimately need to be addressed by the DRC, the cost + 50% will be passed on to the property owner. These items may be as follows but are not limited to: inadequate silt fencing, refuse control, unreasonable mud and refuse on the roads and shoulders, etc. Every effort, of course will be made to resolve any issues before this becomes necessary.
















Owner and Date




Contractor and Date



Design Review Committee Member and Date